Privacy Policy
(incorporating General Data Protection Regulation – GDPR)

When you visit our website and use our services, you trust us with your personal data. Because we take your privacy very seriously and, most importantly, wish to comply with law, we seek to explain what data we collect, how we use it, and what rights you have in relation to it. The Privacy Policy incorporating GDPR and Cookies Policy, applies to all information collected through our website, Facebook and Instagram applications, and any related services, marketing or events.  We refer to them collectively in this policy as ‘Site(s)’

What data do we collect?

Personal data you disclose to us

We collect personal data that you provide to us such as name, address, contact information, passwords and security data, payment information, and social media login data. We can collect personal data because you voluntarily provide it to us when registering on our Sites.  You will have expressed an interest in obtaining data about us or our services as a result of participating in activities on the Sites such as posting messages in our online forums, entering competitions, or otherwise contacting us. The personal data that we collect depends on the context of those interactions. The personal data we collect may include the following:

  • Name and contact details 
  • Passwords, password hints, and similar security information used for authentication and account access
  • Social media login data

All personal data that you provide to us must be true, complete and accurate, and you must notify us of any changes to such data.  Any changes will then be covered under the Privacy Policy.

Data automatically collected

Some data is collected automatically as a result of visiting our Sites. This data does not reveal your specific identity but may include device and usage data.  This may include your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, data about how and when you use our Site and other technical data. We collect this data to maintain the security and operation of our Sites, and for internal analytics and reporting purposes. Because, like many businesses, we collect data through cookies and similar technologies, you can find out more about this below in the Cookies Policy.

Data collected through our apps

It possible that we may access data when you use our apps including the following: geo-location, Bluetooth, calendar, camera, contacts, microphone, reminders, sensors, SMS messages, social media accounts, storage and other features. Data settings can be changed on your device.

Mobile device data

We may automatically collect device data such as your mobile device ID, model, manufacturer, operating system, version data and IP address.

Push Notifications

We may request to send you push notifications regarding your account or the mobile app. If you wish to opt-out from receiving these types of communications, you may turn them off in your device’s settings.

Sites Permissions

We, by default, access your Site’s basic account data. As a result, this could include your name, email, gender, birthday, current city, and profile picture URL.  We could also access any other data that you choose to make public. We may request access to other permissions related to your accounts, such as friends, check-ins, and likes.  You may choose to grant or deny us access to each individual permission and we will maintain your privacy accordingly. For more information regarding Site permissions, refer to your Site’s settings.

Data collected from other sources

We may occasionally collect limited data from public databases, marketing partners, social media platforms, and other outside sources. 

How do we use your data in compliance with the Privacy Policy?

We process your data for legitimate business interests, the fulfillment of our contract with you in compliance with our legal obligations, and/or your consent. As a result, his allows us to enter into a contract with you with your consent and/or for compliance with our legal obligations.  We may then use this data to:

Behind the scenes

  • facilitate account creation and login process because you may have chosen to link your account with us to a third party account, such as Google or Facebook.  We may use this data to facilitate account creation and login process
  • send you marketing and promotional communications. We and/or our third party marketing partners may use the personal data for our marketing purposes. You can opt out of our marketing emails at any time 
  • send administrative data to you. We may use your personal data to send you service and new feature information and/or information about changes to our terms, conditions, and policies.
  • fulfill and manage your orders

Online

  • post testimonials that may contain personal data. Prior to posting a testimonial, we will obtain your consent to use your name and testimonial. If you wish to update, or delete your testimonial, please contact us at helen@foghornwebsitedesign.co.uk
  • deliver targeted advertising to you. We may use your data to develop and display content and advertising tailored to your interests and/or location, and to measure its effectiveness. Likewise, this could include working with third parties who do so
  • request feedback and to contact you about your use of our Sites

Legally

  • protect our Sites therefore keeping them safe and secure
  • enable user-to-user communications with each user’s consent
  • enforce our terms, conditions and policies 
  • firstly, respond to legal requests and secondly, determine how to respond to them

For other business purposes such as data analysis, identifying usage trends, and determining the effectiveness of our promotional campaigns. We use this data to evaluate and improve our Sites, services, marketing and therefore, your experience

Will the data be shared with anyone and what about my privacy?

We only share data with your consent, to comply with laws, to protect your rights to privacy, and to fulfill business obligations. We only share and disclose your data in the following situations:

Law

In compliance with laws including General Data Protection Regulation (GDPR). governmental requests, judicial proceedings, court orders, or legal process

Violations 

We may disclose your data where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies.  This could include suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved

Third party vendors

We may sometimes need to share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf. These services could include payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts. Additionally, we may allow selected third parties to use tracking technology on the Sites, thus enabling them to collect data about how you interact with the Sites over time. This data may be used to, among other things, to analyse and track data, determine the popularity of certain content and better understand online activity. Most importantly, unless described in this Policy, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes

Sale or merger

We may transfer your data in connection with, or during negotiations of any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company

Advertising

We may use third-party advertising companies to serve advertisements when you visit the Sites. These companies may use data about your visits to our Sites and other Sites that are contained in cookies and other tracking technologies.  This is to provide advertisements about goods and services of interest to you

Affiliates

We may provide your data to our affiliates. Most importantly, we will require those affiliates to also honour your privacy and follow this Policy

Business partners

We may share your data with our business partners to offer you certain services or promotions

Consent

With your consent we may disclose your data for any other purpose therefore you have agreed to waive your right to privacy

Personal data

When you share personal data or interact with public areas of the Sites, as a result, such personal data may be viewed by all users and may be publicly distributed outside the Sites in perpetuity. If you interact with other users of our Sites and register through a social network , your contacts on the social network will see your name, profile photo, and descriptions of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you within the Sites, and likewise, view your profile

Do we use cookies and other tracking technologies and do they contravene my rights to privacy?

We use cookies and similar tracking technologies to access or store data. Specific information about how we use such technologies and how you can refuse certain cookies is, therefore, outlined below in the Cookies Policy.

Do we use Google maps?

Yes, we use Google Maps for the purpose of providing better service. By using our Maps API Implementation, you agree to be bound by Google’s Terms of Service.

Is your data transferred internationally?

We may store, transfer, and process your data in countries other than your own. Our servers are located in the United Kingdom. If you are accessing our Sites from outside the United Kingdom, please be aware that your data may be transferred to, stored, and processed by us in our facilities.  Moreover, this may be by those third parties with whom we share your personal data in England and other countries. We will take all necessary measures to protect your personal data in accordance with this Policy and applicable law.

What is your position on third-party providers in relation to my privacy?

We are not responsible for the safety of any data that you share with third-party providers who advertise, but are not affiliated with our Sites. These sites may link to other Sites, online services or mobile applications. We cannot guarantee the safety and privacy of any data you provide to any third parties. Accordingly, any data collected by third parties is not covered by this Policy. We are not responsible for the content, privacy or security practises and policies of any third parties, including other websites, services or applications that may be linked to or from the Sites. You should review the policies of such third parties and contact them directly to respond to your questions.

How long do we keep your data?

We keep your information for as long as necessary to fulfill ongoing business needs, for tax recording purposes, and finally, in accordance with GDPR. After that time, we will either delete, destroy or anonymise it.

How do we keep your data safe?

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal data we process. Please also remember that we cannot guarantee that the internet itself is 100% secure. We will do our best to protect your personal data, and transmission to and from our Sites, however you do so at your own risk. Additionally, you should only access these services within a secure environment.

Do we collect data from minors?

We do not knowingly solicit data from or market to children under 18 years of age. By using our Sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Sites. In light of this, if we learn that personal data from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at helen@foghornwebsitedesign.co.uk

What are your privacy rights?

You may review, change, or terminate your contract with us at any time. You have rights under GDPR. These are to:

  • request access and obtain a copy of your personal data
  • seek rectification or erasure of your personal data
  • restrict the processing of your personal data
  • withdraw your consent at any time

If you believe we are unlawfully processing your personal data, you also have the right to complain to The Information Commissioner’s Office by clicking here.

Do we make updates to this Policy?

We may update this Policy from time to time to comply with changes to GDPR. The updated version will be indicated by an updated “Revised” date.  It will be effective as soon as it is accessible. We encourage you to review this Policy frequently to be informed of how we are protecting your data.

Cookies Policy

This Cookies Policy explains what cookies are and, most importantly, how we use them.  It explains the types of cookies we use i.e, the data we collect using cookies. It explains how that data is used, and how to control the cookie preferences. For further information on how we use, store, and keep your personal data secure, see our Privacy Policy.

You can change or withdraw your consent by emailing us at helen@foghornwebsitedesign.co.uk at any time. Learn more about how you can contact us, and how we process personal data in our Privacy Policy. 

What are cookies ?

Cookies are small text files that are used to store small pieces of data. They are stored on your device when the Site is loaded on your browser. These cookies do the following:

  • Help us make the Sites function properly
  • Make it more secure
  • Provide better user experience
  • Understand how the Sites perform
  • Analyse what works and where it needs improvement

How do we use cookies ?

Along with most online services, our Sites use first-party and third-party cookies for several purposes.  Firstly, first party cookies are mostly necessary because we need the Sites to function the right way.  They do not collect any of your personally identifiable data.

Third-party cookies are there because we need to understand how the Sites perform. For this reason, they analyse how you interact with our Sites and keep our Sites secure. These cookies also provide advertisements that are relevant to you because we want to provide you with a better user experience.

What types of cookies do we use ?

Essential

Some cookies are essential for you to be able to experience the full functionality of our Sites. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal data.

Statistical

These cookies store data including the following:

  • Number of visitors to the Sites
  • Number of unique visitors
  • Which pages of the Sites have been visited
  • Source of the visit

This data helps us understand and analyse how well the Sites perform and hence, where they need improvement.

Marketing

Our Sites may display advertisements in the form of cookies. These cookies personalise the advertisements because we want them to be meaningful to you. They also keep track of the efficiency of these advertisement campaigns. The data stored in these cookies may also be used by the third-party advertisement providers. They use this data to show you advertisements on other Sites and your browser.

Functional

Functional cookies help certain non-essential functionalities on our Sites. These functionalities include embedding content like videos or sharing content on social media platforms.

Preferences

These cookies help us store your settings and browsing preferences.  Again, this is to ensure that you have a better and efficient experience on future visits to the Sites.

How can I control the cookie preferences ?

You can control your cookie preferences via your browser. Furthermore, you can also withdraw your consent entirely. Different browsers provide different methods to block and delete cookies used by Sites. To find out more about how to manage and delete cookies, visit www.allaboutcookies.org 

Do we make updates to this policy?

We may update this Policy from time to time because of changes to law. The updated version will be indicated by an updated “Revised” date.  It will be effective as soon as it is accessible. We encourage you to review this Policy frequently because it is important to be informed of how we are protecting your data.

How can I contact you about these Policies?

If you have questions or comments about these Policies, contact us by clicking here.

© November 2020

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